Mail Organization Tips for Small Spaces

As someone who has a large family in a small space I know how challenging it is to find ways to have good mail organization without an office. However it’s even more imperative that we do keep papers and files under control because we don’t have any room for error.

I am currently reading The 8 Minute Organizer by Regina Leeds and it’s been such a game changer. While the book is not about small space living, I have adapted it and combined Leeds organizational style with methods that I’ve already had in place.

Here are 5 mail organization tips that we use to keep incoming mail from overtaking our limited living quarters.

1. Keep Your Mail in the Mail Box until you are ready to sort it

In the book The 8 Minute Organizer, Leeds recommends having a basket, but a basket of mail would take up too much valuable flat-space-real-estate (i.e. counter or table top). So in our case I consider the mail box the basket. This means keeping all the mail out of the home until you are ready to sort it. It’s one way to maximize exterior space as storage.

   2. Sort and toss 

Because we live in a tiny space sorting the mail immediately is pretty crucial. So we forgo the basket idea proposed in the book. I suggest immediately throwing away junk mail and shredding anything that may contain personal information (or in our case rip it up).

3. File important mail

8 Minute organizer recommends action files labeled “Pending, to call, to do, to file, to pay, to read.” That’s sounds like a great idea. We are not that organized yet. For now we each have individual files. The kid’s don’t get much mail other than medical documents, but they do have homework.

This system has been a tremendous help to us. Since the files are up on a shelf it saves floor space. We do have a filing cabinet where we keep critical documents, but for the pending everyday stuff we use these Ikea cardboard magazine files in the kitchen (they’re only 99 cents for a 4 pack!).

4. Stay on top of the old mail

It’s not about just sorting incoming mail. If you file something that needs to be paid, or a form that is supposed to be filled out you should schedule it on your calendar immediately so that you don’t forget about it. You should also go through your pending files regularly. For me I go through each family file monthly. I am not saying I have mastered all this, but I have come a long way!

5. Go paperless as much as possible

Direct deposit, ebills, and AutoPay are our best friend. For one, you are automatically more organized because the computer is paying things on time for you. Also, you are helping the environment by trying to be as paperless as possible and lastly you are saving space because all of those letters and envelopes  are no longer floating around your home.

Most of these mail organization tips can work for anyone that wants a better system for mail organization, not just those living in small spaces. Still, there is a lot of information out there about organizing mail and not all of it works when you don’t have a home office, or even an average size home.

I have to give credit to my husband because he is the one that gets the mail and pays the bills, but I did the filing system. And together we learned that keeping the mail in the box until you are ready to sort it, filing right away, going through old files regularly, and doing online bill pay has made all the difference.

Hopefully these 5 mail organization tips have been helpful for other small space families. For more tips, tricks, and advice about living in a small space check out Lots of Hope in a Little Home here on Messymom.com.

Good luck with all that mail!